Volunteering at MCSD

  • Manheim Central School District values unique contributions made by parents and community volunteers to the educational programs of the school district. In an effort to ensure the safety of our students, the district has established a volunteer policy that requires certain documentation for all its volunteers. Please see the matrix for an explanation of the types of volunteers and the required forms/clearances each type needs to complete.

    Click each link to apply for clearances.  PA Criminal Background and Child Abuse are free of charge to volunteers. 





    As you may be aware, background check services are centrally managed for all commonwealth agencies, including the Pennsylvania Department of Education (PDE).


    To avoid potential disruptions to your staffing and volunteer efforts, PDE makes every effort to communicate changes to this system with local education agencies. As such, this email is to inform you that next month, a new contract supplier, Idemia (formerly MorphoTrust USA, LLC), will take over the fingerprinting services contract formerly held by Gemalto (formerly Cogent).


    While individuals who are required to provide their fingerprints to complete a federal criminal background check for employment should have an easier time navigating and completing the process thanks to the selection of a new supplier of Digital Fingerprint & Electronic Federal Criminal Background Check Services, there will be a delay in fingerprint services during the transition.


    This delay will occur between November 18, 2017 and November 28, 2017.


    Individuals who are not registered and fingerprinted before November 18 will have to wait until November 28 to receive those services through the new provider. The only exceptions that will be made during that timeframe will be for individuals who have an issue with a fingerprint taken prior to November 18 and will be reprinted by November 27. Those individuals who do not get their reprint by November 27 will need to re-register with the new provider and will have 90 days to get their reprint at no cost.


    NOTE: Under the Digital Fingerprint contract, MorphoTrust is to provide sufficient fingerprinting locations throughout the commonwealth so that no applicant will have to travel more than 25 miles to be fingerprinted.  MorphoTrust and the Department of General Services have developed a roll-out schedule for 75 public center fingerprint locations, which will be complete by the end of November/first week of December. To find a site, visithttps://www.identogo.com/locations/pennsylvania. This map will continue to be updated.


    For FAQs or additional information on fingerprinting services, locations or scheduling an appointment, applicants are encouraged to visit the Idemia supplier website at https://www.identogo.com/locations/pennsylvania or https://uenroll.identogo.com/.


Volunteer Matrix

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FAQs on Volunteering at MCSD

    1. Why is it necessary for me to obtain these clearances?

      The safety of our students is a District priority. The District values the strong community and school partnership which enriches the education of students and allows the community to become more familiar with the District’s many offerings and events. In an effort to continue this strong relationship and ensure the safety needs of students, the District requires specific clearances depending on a person’s level of involvement / interaction with students.

    2. Where can I locate information and forms regarding the required clearances?

      The District website contains the most updated information for volunteers. This can be accessed under the Parent Info tab and by selecting “Volunteering “. This page contains links to all the required documentation and links to clearances. The District requires specific clearances depending on a person’s level of involvement / interaction with students. The Federal Criminal History Report must be obtained through the PA Department of Education, not PA Department of Welfare or Human Services.

    3. Who is considered a volunteer?

      A volunteer is defined as any individual who has direct contact with students and performs a service for the District without compensation. The District has defined two classifications of volunteers and examples can be found on the volunteer website.

    4. How long does it take for each clearance to be completed?

      Act 34-PA State Police Criminal History can be completed online and received immediately if there are no reported incidents. Act 114-Federal Criminal History Report can be completed by obtaining fingerprints at an authorized location. Results can be expected in 14 days. Act 151- Child Abuse Background Check requires a form to be completed and mailed. Results can be expected in 14 days.

    5. If I have a question, whom do I contact?

      Please contact the Office of the Assistant Superintendent at 664-8548.

    6. Where do I submit my affidavit and clearances?

      Applications should be submitted to one of the school offices in the District and all information on volunteers will be shared District-wide.

    7. If I have children in more than one building, do I need to submit information to each building?

      Persons interested in volunteering do not need to submit multiple applications; rather, applications should be submitted to one of the school offices in the District and all information on volunteers will be shared District-wide.

    8. Must I update my clearances every school year after the 2014-2015 implementation?

      You are required to update your clearances every 60 months.

    9. May I use my clearances from my employment?

      Yes, with a review of your clearances by the Employer’s Human Resources Dept.

    10. How will I be notified of my volunteer status/approval?

      Volunteers will be notified of their status in writing once all documentation has been supplied and reviewed by the District and, if necessary, approved by the School Board.