• November 4th, 2019 Minutes

    Posted by Jamie Newton on 11/6/2019 12:00:00 PM

    Doe Run Elementary PTO Meeting Minutes

    November 4th, 2019 6:30pm at Doe Run Elementary

    Attendance: Barb Rodruan, Jen Fox, Kerri Mateer, Shanyn Blanck, Jennifer Jefferson, Nicole Hardy, Jen Heisey, Kristy Schwartz, Stephanie Huber, Mrs. McMechen, Mr. Paynter, Monica Stitzel, Jeane Bowerman, Cheryl Martin, Allison Grimm, Kristen Haldeman, Elizabeth Williams.

    Report from the Teacher Representative: Mrs. McMechen thanked everyone who supported this year’s book fair. Announced that Parent-teacher conference sign-ups will be sent out tomorrow(Nov 5th). November 6th is the first Parent Advisory Council Meeting, all parents are welcome to join. Notes from Mrs. Licht(reading support): If you child goes to boost they will receive a report along with their report card. Any parent can request a conference with Mrs. Licht. Allison Grimm asked Mrs. MeMechen if all grades are using the Scholastic News. Mrs. McMechen was able to confirm 1st-3rd does, she would follow up with K and 4th.

    Report from the Principal: Mr. Paynter explained that sign-ups for Parent-Teacher conferences will be sent out via email and a paper form tomorrow November 5th.

    Treasurer’s Report: Race for Education earned: $35, 270. A vote was put into place to purchase 4th grade yearbooks: Approved. A vote was put into place to increase the budget for Holiday craft by $500: Approved. Monica went over the options given to her by PNC bank for placing extra money outside of this year’s budget into a higher interest baring CD. A vote was put into place to move $40, 000 into an 8 month CD with 1.65% fixed interest rate: Approved.

    It was suggested that a PTO representative sit on the committee for choosing the Read Across America book. Jeane will contact Mrs. Triano to discuss using Scholastic dollars to purchase books.

    Old Business:

    · Book Fair: There was $15,131 in sales, giving us $7,500 in Scholastic Dollars. Allison Grimm had a very successful book fair, but states chairing this event alone is difficult. PTO should consider a committee to chair this event in the future. It was noted that getting enough volunteers was a challenge.

    · Family Fun Night: Successful event, went well with great book sales.

    · Boxtops: 5,829 Boxtops were collected and counted on October 30th, also $130 has been collected via the Boxtop app. Another collection day will be held in the Spring.

    · Directory Link: It has been posted to the Doe Run PTO website.

    New Business:

    · Holiday Craft: Steph Huber is chair of this event, she shared the craft options. Students selected their choice last week.

    · Movie Night: Jeane Bowerman will chair this event.

    · Childcare: Elizabeth Williams will be contacting the Interact Club at the High School to hopefully arrange childcare for future meetings. Mr. Paynter approved the use of the cafeteria for childcare.

    Comments (-1)
  • October 7th, 2019 Minutes

    Posted by Jamie Newton on 10/8/2019 12:00:00 PM

    Doe Run Elementary PTO Meeting Minutes

    October 7th, 2019

    6:30PM at Doe Run Elementary


    Attendance: Kristy Schwartz, Elizabeth Williams, Jeane Bowerman, Toniel Fetter, Mr. Paynter, Mrs. Gamble, Kim Kerstetter, Michael Lane, Shanyn Blanck, Barb Rodruan, Jacqueline Phillips, Nicole Hardy, Jenny Campos, Kristen Breau, Cassie Sensenig, Kristin Swartz, Amber Lipkowski, Marci Krell, Britnee Mathin, Brittany Rodriguez, Casey Davis, Nykole Kuhns, Danielle Clemente, Amanda Turner, Jen Heisey, Cheryl Martin, Elijah Bernat, Luke Gerhart,

    Approval of May 2019 meeting minutes: 1st motion made by Kim Kerstetter. 2nd motion made by Marci Krell.

    Report from the Teacher Representative: Mrs. Gamble thanked everyone for the help and support with Race for Education. She expressed it being a great success and kids had fun. Mrs. Gamble also announced a Parent Advisory Council Meeting on November 6th from 6-7pm. There is a link in the October Parent Newsletter if anyone would like to attend the meeting.

    Principal’s Report:  Mr. Paynter emphasized more thanks for Race for Education, the Race banner in the school was very motivating for students this year. Mr. Paynter also had concern for a low complication rate for the electronic Navigation Gateway System. Every household needs to fill it out, even for returning students. The school is currently at 65% of parents filling it out.

    Treasurers’ Report: Reviewed Stauffer’s and Giant rewards. Explained the new Boxtop phone app: need to download app and scan any grocery receipt to earn Boxtop money. The old Boxtops are still in circulation and we will be holding our first school wide collection of all clipped Boxtops on October 30th. Also explained Amazon Smile: if shoppers log into Amazon Smile and choose Doe Run Elementary when shopping the school receives 5% back.

    • A mini grant was proposed by Mrs. Lease for Nearpod, an app to use within the classroom. The total cost will be $120. The grant was approved.

    Old Business

    • School Directory: looking to publish a link in November
    • Room Parents: had their first meeting tonight, took on a team approach this year
    • Back-to-school-night/ hearing screenings: went smoothly
    • Picture Day: more volunteers needed next year, 2 people per station
    • Race for Education: Reached over our goal in donations, race day went smoothly

    New Business

      • Fall Book Fair/Parents-to-Lunch (10/15-10/25)
        • Allison Grimm Chairing this event. 
        • SignUp Genius for volunteers during this week has been published.
        • Still in need of help, especially with setting up on 10/9 and a teardown crew 10/25 12-2pm.
      • Fall Family Fun Night 
        • Will take place on Tuesday, 10/17 from 6-7:30pm. Book Fair will stay open; need volunteers to help at the Book Fair that evening.
      • Science Night: Thursday November 7th 6:30pm at MCHS
    • Amy Minnich is chairing this event. Flyer to come home soon.



    Comments (-1)
  • September 9th, 2019 Minutes

    Posted by Jamie Newton on 9/11/2019 10:00:00 AM

    Doe Run Elementary PTO Meeting Minutes

    September 9th, 2019

    6:30PM in the Doe Run Library


    Attendance: Kristy Swartz, Elizabeth Williams, Jeane Bowerman, Monica Stitzel, Toniel Fetter, Kristen Haldeman, Mrs. McMechen, Mr. Paynter, Kerri Mateer, Jen Fox, Kim Kerstetter, Michael Lane, Nicole Bender, Shanyn Blanck, Allison Grimm, Jen Jefferson, Jackie Jones, Barb Rodruan, Jacqueline Phillips, Abby Geletzke, Lacie Preiser, Nicole Hardy, Jenny Campos, and Lisa Moore.

    Approval of May 2019 meeting minutes: 1st motion made by Kim Kerstetter. 2nd motion made by Jen Fox.

    Report from the Teacher Representative: Mrs. McMechen expressed how faculty are looking forward to seeing parents at Back to School Night. Discussed the need for parents to have their clearances to chaperone field trips. First field trip coming up soon to the farm show. Support services for students will be starting this week.

    Principal’s Report:  Thank you for the first week of school volunteers at arrival, Kindergarten lunch, and dismal. Family Fun night set for October 17th, 6-7:30. Expressed that book fair ran before and after that, would like to see that happen again for parents and students to shop. Thank you for the Steven Courtney Assembly, the students really enjoyed it. Back to School Night this Thursday at 6pm. Please be careful with parking, with overflow parking at Manheim BIC.

    Treasurers’ Report: A copy of the budget was given out. Race for Education goal is set at $32, 000, the budget has been set around that amount. Pointed out big expenses: 4th grade gifts and celebration, Steven Courtney assembly, field trip bussing, Read Across America book, mini grants, and teacher wish lists. Instructions for Stauffer’s rewards, Giant rewards, and boxtops will be sent home. Allison Grimm asked about the possibility of Amazon Smile rewards. Also questions on no year book for 4th graders, changes to End of Year Carnival, and decrease in Holiday craft budget. Treasures explain all changes were made to fit a smaller budget after not making our goal for Race for Education last year. There is the ability to make changes if this year’s fundraiser is a success.

    Old Business

    • Staff Appreciation Week: Positive feedback. Barb Rodruan to chair this year.
    • End of Year Carnival: Great feedback, hope to continue by combining with hobby night this year.
    • 4th Grade Breakfast: Positive feedback. Kristen Haldeman to chair this year.
    • Kindergarten Breakfast: Allison Grimm was chair. Kindergarten parents in attendance had great feedback. It was very fun and welcoming.
    • First Weeks of School: Thank you all volunteers. Next year more focus on dismissal the 1st and 2nd days of Kindergarten. Mr. Paynter suggested 4 volunteers needed.

    New Business

    • School Directory and PTO Volunteer Forms: Discussed publishing a document for the directory. Concerns for the low amount of responses for the volunteer forms. Will publish this form again.
    • Newsletter and Photo Team: Deferring the newsletter for now. Will publish sign-ups for each event for photo team to take pictures and share with chairs.
    • Room Parents: Still need a parent for Mrs. Sletta. Discussed responsibilities including class parties and teacher appreciation week.
    • Back-to-School Night: 9/12/19 6pm-8pm
    • Picture Day: 9/24/19: need 5 volunteers with clearances. Signup will be sent out to parents who filled in they were interested on the PTO Volunteer Form.
    • Rapid Hearing Screening: 9/19/19 7:30am-11am: need 6 volunteers with clearances. Signup will be emailed to all parents on directory and post on Facebook.
    • RACE FOR EDUCATION: 10/4/19
      • Chairperson: Toniel Fetter, Budget: $2,000
      • Mailers sent out, Signup for counting donations emailed and post, signup for Race day coming
      • Possibility of online donations, volunteers for trial run
      • Concerns for students who did not receive their sunglasses, email will be sent to tecahers
    • Box Tops: Collections will be held twice a year October and May. New scanning method for collection, a paper will be sent home with instructions
    • Fall Book Fair: 10/15/19 to 10/25/19
      • Chairperson: Allison Grimm, Budget: $100
      • Continuing with having buddies to lunch. Will be promoting e-wallet this year.
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  • November 5th, 2018 Minutes

    Posted by Carol Gleeson on 11/27/2018

    Doe Run Elementary PTO Meeting Minutes

    November 5, 2018

    7:00PM in the Doe Run Media Center


    Attendance:  Erin Shelly, Monica Stitzel, Kristy Schwartz, Sabrina Parraga, Art Paynter, Suzanne McMechen, Toniel Fetter, Elizabeth Williams, Sandy Brubaker, Cherryl Martin, Stephanie Huber, Nicolette Hernandez, Kristen Haldeman


    Approval of October 2018 meeting minutes: motion to approve made by Cheryl and second motion for approval made by Toniel Fetter.


    Report from the Teacher Representative:  Mrs. Dissinger thanks everyone for their support for Square 1 Art.  Deadline is Nov. 8th.  Confirmed Theater experience is on hold for now for both schools for this school year. Mrs. Licht’s progress reports will be coming home via paper copy; please schedule a conference with her. Oct. 23rd first council meeting was a success per the reading specialists. Mini Grant request for 2nd grade presented requesting $350 for a presentation by Jesse Rothaker.   Motion to vote made by Kristy Schwartz and second motion to approve by Sandy Brubaker.


    Principal’s Report:  Thanks to the PTO for help with book fair; great success. Parents to Lunch went well with volunteer in Lobby appreciated. Family Fun night very fun; great attendance. Conference sign -ups will be sent electronically Tuesday, Nov. 6th. Next week a letter will be sent to review how to access electronic reports cards, attendance, discipline information. Paper copies will be sent to those with IEP reports and Reading Progress Reports.

    Treasurers’ Report – refer to budget worksheets.

    Old Business

    • Book Fair/Parents to Lunch - $14,000 brought in by the Book Fair. Each teacher in building will receive $100 to select scholastic books. Looking for Chairperson for Spring book fair.
    • Family Fun Night was big success.
    • Square 1 Art – deadline approaching Nov. 8th. Mrs. Dissinger designed a PTO logo.





    New Business

    • Holiday Craft (12/7) update from Chairperson Steph Huber: Children selected their Holiday Craft; orders are being totaled and material to be ordered soon. Projects are color coded to coincide with children’s nametags. Sign up Genius will be made for volunteers to sign up to assist the day of Holiday Craft.
    • Parent/Teacher Conferences and Meals: Chairperson is Jen Bushey. Mom’s In Prayer will be providing lunch for teachers on 11/20.  We will need supper or snack 11/19 and 11/20.  Paynter will provide headcount.  Will be looking for assistance to set up and tear down related to meals.
    • Report from Mrs. Troiano about Family Reading Night: She is working with Colleen Greiner (2nd Grade teacher at HCB). Theme is “Readers are Difference Makers.” They will not be asking for any monetary donations due to the timing of it with Jump Rope for Heart and Race for Education.  She is looking for a D.J. recommendation.
    • MCFEE Baskets Committee. Chairperson is Sabrina Parraga.   Information will be sent this Friday regarding donation items, details regarding MCFEE. Final collection date will be Dec. 14th.  Themes identified for each grade for the baskets.  Cash donations of $5-10 suggested. MCFEE auction will be March 23rd, at Manheim BIC church.
    • Directory Link – sent via November newsletter. Electronic Directory will be utilized.
    • Mini-Grants presented by Sabrina. Carol Hess requested grant for Ryan Bridges “The Bug Man” for Kindergarten, 2nd and 4th  400 children would benefit.  Requesting approximately $500 total.  Motion to vote by Nicolette Hernandez with second motion for approval made by Kristen Haldeman. Additional request for grant for Refreshing Mountain Reptile presenter (Mark Layton) for Kindergarten and 4th grades. Cost approximately $500.  Motion to vote made by Sabrina Parraga and second motion for approval by Monica Stitzel.


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  • October 1st, 2018 Minutes

    Posted by Carol Gleeson on 10/31/2018 1:00:00 AM

    Doe Run Elementary PTO Meeting Minutes

    October 1, 2018

    7:00PM in the Doe Run Media Center


    Attendance:  Erin Shelly, Suzanne McMechen, Elizabeth Williams, Nicole Hardy, Amy Minnich, Jen Fox, Kim Kerstetter, Amanda Abrashoff, Britny Braun, Sabrina Parraga, Barb Rodruan, Val Bucher, Danielle Clemente, Kristy Schwartz, Sandy Brubaker, Nykole Kuhns, Julie Goshert, Ellen Vogt, Jeane Bowerman, Marci Krell, Kerri Mateer, Nicolette Hernandez, Kristen Haldeman.


    Approval of September 2018 meeting minutes - Motion to approve was made by Barb Rodruan and second motion for approval was made by Elizabeth Williams.


    Teacher Report from Mrs. McMechen – Reminders to return Spirit week form by Wednesday in order to be eligible for the Raffle and to return Parents to Lunch paper as soon as able.  Exceptions can be made if a parent cannot attend their scheduled day; notify the Office. Parent Advisory Council will be held prior to Family Fun Night and all are welcome to be involved and attend to be apprised of the curriculum and how to be involved with your children and school’s Title 1 program. Mrs. Lick will be offering times to meet parents of children whom are receiving Reading Services. Children are welcome at this meet and greet on October 16th 2:15-2:30pm. Boost groups are in full swing and happening. 


    Principal’s Report – Back to School Night, Picture Day both a school success. He expressed thanks for the Volunteers assistance during the events.  Report cards will now be sent electronically this year.


    Treasurers’ Report by Sabrina – we have enough fundraising totals to meet our budget; budget increased to $35,000.  Stauffer’s/Giant Rewards papers to come home this week.


    Old Business

    Room parents – they have been selected and contact has been made to discuss liason opportunities and planning for classrooms.  Room Parents are encouraged to reach out to PTO if they have any questions or concerns.

    Hearing screenings – went well. Improvements made that reduced noise level for more optimal testing environment.

    Picture Day – went well.

    Back to School Night:  Mrs. McMechen briefly obtained feedback on pilot model completed during Back to School Night with use of Centers in both her class and Mrs. Boas. Feedback very positive.


    New Business

    Mini Grant Requests – Mr. Fink requesting $214 to make unicycles safer (i.e. repair pedals, seats, etc.) for the Circus Club.  Sandy Brubaker made motion to approve, Sabrina made the second motion to approve.  3rd Grade Team (Aukamp, Foltz, Keim, Lease, Witmer) request $433.75 for Mountain Math Centers Board and Mountain Math Online Subscription.  Kristy Schwartz made motion to approve. Kerri Mateer made second motion to approve.  Mrs. Keim also requested consideration for mini-grant that will benefit all 3rd graders and Mrs. Lee’s class. Requested monies for admission into planetarium at the Franklin Institute.  Marci Krell requested hold on decision given budget concerns; Jen Fox second motion to hold.

    Directory Form –Form will be sent home to obtain contact information for children in Doe Run with opt out options.  May be able to use A to Z connect for this endeavor. Discussed attaching link for information to the Newsletter and trying to complete the directory electronically.

    Theater Experience - Discussed pros and cons of helping to cover Field Trip bussing and Theater Experiences given specific Budget concerns and limitations.

    Square 1 Art - We would like to have a chair person/coordinator for Square 1 Art. Mrs. Dissinger would like to have a “Square 1 Rep” from the PTO to be a go-between from her to the team of 3-4 people who would like to help.  Barb Rodruan volunteered to assist in this capacity as needed. Wednesday, Oct 3rd they are looking for volunteers to assist.

    Fall Book Fair and Parents-to-Lunch (10/15-10/19)

    • Allison Grimm and Elyse Fisher will co-chair this event.
    • Watch for SignUp Genius for volunteers.
    • We’ll need extra help setting up on Oct. 11th at 9am and a teardown crew immediately following the Family Fun Night on Oct. 23rd at 8pm.

    Fall Family Fun Night

    • Will take place on Tuesday, 10/23 from 6-7:30. Book Fair will stay open until 8.
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  • September 10th, 2018 Minutes

    Posted by Carol Gleeson on 10/1/2018 12:00:00 PM

    Doe Run Elementary PTO Minutes

    September 10, 2018

    7:00PM in the Doe Run Media Center


    Attendance:  Jim and Heather Landis, Abbey Montgomery, Sandy Brubaker, Kristy Schwartz, Erin Shelly, Cheryl Martin, Monica Stitzel, James and Amanda Abrashoff, Sabrina Parraga, Jackie Jones, Barb Rodruan, Jen Fox, Kristina Brubaker, NicoletteHernandez, Alison Grimm, Alicia Heisey, Casey Davids, Kim Kerstetter, Kara Goody, Caitlin Gabers, Amanda Gamble, Danielle Clemente, Nicole Hardy, Kerri Mateer, Mariah Roman, Kristen Haldeman


    Approval of May 2018 meeting minutes – Motion to approve was made by Kerri Mateer and second motion for approval was made by Barb Rodruan.


    Teacher Report from Mrs. Gamble – Reading specialist wants to share children are working hard completing the Reading Assessments this week. Soon reading groups will be formed; letters will be sent home informing you if your child will be seen by Reading Specialist. Reading Specialist will be sharing during Back to School Night. Further information about Title 1 will be presented at Fall Parent Advisory Council meeting.  Any questions can be directed to Mrs. Gamble or Mrs. McMeechan, teacher representatives to the PTO.


    Principal’s Report – Mr. Paynter

    Expressed thanks for the partnership with Parents and PTO during the first weeks of school this year including the Kindergarten breakfast.  Also expressed thanks for the Steven Courtney assembly held during the first week of school; would like to continue this Assembly in the future as able. Back to school night reminder to encourage parents to attend.

    Discussed purpose of Baron’s Best which recognizes children for good behaviors.


    Treasurers’ Report by Sabrina – PTO met over the Summer to devise budget for this year. Discussed monies earned and/or money budgeted for Box Tops, Giant Rewards, Race for Education and Stauffer’s Rewards. Goal to make around $36,200 this year.  There is money in a money market; savings of $24,000 to use as needed pending budget. Numbers adjusted in budget for this year accordingly based on class/grade sizes.  Money allotted this year for Steven Courtney’s assembly for the students which occurred during the first week of school.  Review of various items budgeted for Carnival, Daddy Daughter Dance, Family Fun Fitness Night, Science Night, among other line items. Refer to written copies of budget.


    Discussed budgeting for field trips this year and its impact on the overall Budget with need to budget more money towards field trips than originally discussed over the Summer by PTO and possibly adjust budget for other areas (i.e. Race for Education).  Decided budget will be increased for Field Trip bussing to $35,000. Erin to create a form to send to Parents that includes information on the budget and where monies are allotted during the year to support our Students.  Sabrina also provided information regarding MCFEE and the fundraiser with gift baskets; a committee will be formed with budget of $1,000 made to continue efforts towards fundraising. Mini-grants approved again for this year with a $3,000 budget for teachers to submit requests to utilize these monies.  Monica then provided information regarding Stauffer’s and Giant rewards.


    Old Business

    End of the Year Carnival – raffle baskets  for STEM raised over $1000. Plan is to continue Carnival with a joint effort with Burgard. 

     4th Grade Breakfast successful.

    Kindergarten Breakfast – feedback shared; went well and people enjoyed this breakfast.

    First weeks of school have gone smoothly.


    New Business

    Room Parents will be announced by Wednesday. Opportunities for Kindergarten readers will be available again as well this year.

    Back-to-School Night 9/13 (6:00-8:00PM)

    Picture Day 9/25 – look for sign up genius.

    Rapid Hearing Screenings

    • 9/20 (7:50AM-11:00AM)
      • Ostasewski requested 5-6 volunteers to help go to the classroom and escort the students to the screening room.

    Square 1 Art

    Mrs. Dissinger would like to have a “Square 1 Rep” from the PTO to be a go-between from her to the team of 3-4 people who would like to help.  First step will be labeling the artwork during the week of the 9/24.


    Fall Book Fair and Parents-to-Lunch (10/15-10/19)

    This is a time where parents can join their children at lunch and then shop at the book fair.  We are looking for a chairperson for this event and will need several volunteers this week.


    Fall Family Fun Night (date to be determined) will be during the Book Fair.  Mr. Fink has volunteered to run this event with request for PTO to help support event via volunteers.

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  • April 9th, 2018 Minutes

    Posted by Kelly Rohrer on 4/10/2018

    Meeting was called to order at 7pm.

    Attendance-Kristen Haldeman, Erin Shelly, Toniel Fetter, Jen Fox, Suzanne McMechen, Sandy Brubaker, Kristy Schwartz, Leslie Dissinger, Barb Rodruan, Kelly Rohrer, Sabrina Parraga, Kerri Mateer, Monica Stitzel, Elizabeth Williams, Krystle Nemeth and Cheryl Martin.

    Approval of March Minutes-Motion to approve was made by Kerri Mateer and second motion for approval was made by Barb Rodruan.

    Teacher’s Report-Mrs. McMechen

    Mrs. McMechen stated that we are entering PSSA week and the kids are excited. Mrs. McMechen also stated that conferences went well, everyone seems to be liking the new system of scheduling online. Mrs. McMechen and Mrs. Boas are holding a tea at the end of the month for 50 students and 50 adults. They are looking for a total of $125, $100 for food and $25 for incidentals. They are planning on having the tea between 8:30-9:30 am. Motion to approve was made by Kristy Schwartz and second motion for approval was made by Sabrina Parraga. Mrs. Dissinger asked for racks and trays to be used to store students 3D projects. Mrs. Dissinger is requesting 2 tall racks at $130 each and 2-12 packs of trays to go with the racks. The total is $500. Motion to approve was made by Jen Fox and second motion for approval was made by Toniel Fetter.

    Principal’s Report-Dr. Nemeth

    Dr. Nemeth stated that we had a great turn out for Bingo night and it was amazing and so much fun for the students. Carnival is coming up on May 18th and Dr. Nemeth offered her support to the committee planning this event. The last day of school for students is June 12th because the students have met the required number of minutes. The staff will then have their last day on June 15th and will be doing Act 80 days. Dr. Nemeth also stated that our 2nd vulnerability study will be done soon so that we can make our drills the most effective for our students and staff.

    Treasurer’s Report-Sabrina Parraga and Monica Stitzel

    In March we collected 2,950 box tops.

    Old Business-Kristen Haldeman

    A)Bingo-Thank you to Stacy Hondru and her crew for making this a great night. We had enough seating and everyone had fun.

    B)Spring Conference Meals-Thank you to Jen Bushey and all the volunteers who helped to make this a success. The teachers loved the meals.

    C)Book Fair-We have over $8,000 scholastic dollars. It will be a $1,000 for the scholastic flyers for the classrooms. Kristen is going to check into whether we can turn scholastic dollars back into real dollars, if we can will do this.

    New Business-Kristen Haldeman

    A)Talent Show-We have 40 acts for the talent show. Rehearsal will be on Tuesday, April 10th and the show will be on Thursday, April 12th. The Talent Show will be held at the middle school. Anyone interested in helping with stage crew should let Kristen know.

    B)Yearbook-The Year Book was submitted today. Kristen wanted to thank her team for their awesome and above and beyond help. The year books will come in the last week of May and they will be given out the last week of school.

    C)Race for Education-Race will be held on May 4th. Toniel stated that teachers are still working on filling out mailers until Friday. We received our first mailer back already! April 23rd, we will be starting to count mailers. On race day we will need lots of volunteers. Kindergarten and first grade will run together and 2nd-4th grade will run together on race day. For room parents, next year Toniel will email a copy of the mailer to the room parents so they can see it before they come in to help the students fill them out. Monica suggested having the students names photocopied on the mailers. Toniel said that it would take a lot of time unless room parents choose to do it or we did it on a room to room basis. Kristen mentioned that room parents were overwhelmed this year so that might not be the best option. Erin recommended having labels printed out for parents next year so they don’t have to rewrite them.

    D)Staff Appreciation Week-May 7th-11th-We have done gift cards in the past for teachers and aides. Dr. Nemeth can give exact numbers if we need them, once we know what we are doing.

    E)Officers for 2018-2019 School Year-The officers we will vote on in May for next year are:

    President:Erin Shelly, Vice-President:Kristen Haldeman, Treasurer:Sabrina Parraga and Monica Stitzel and Secretary:Kristy Schwartz.

    F)Carnival May 18th-There will be a planning meeting for this event at the HCB library on April 16th at 7pm. This will be an elementary-wide event that will be held by the pool field.

    G)4th Grade Graduation-Dawn Goodhart is chairing this event which will be held on June 12th.


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  • March 5th, 2018 Minutes

    Posted by Kelly Rohrer on 3/6/2018

    Meeting was called to order at 7pm.

    Attendance-Toniel Fetter, Suzanne McMechen, Erin Shelly, Kerri Mateer, Kristen Haldeman, Monica Stitzel, Kristy Schwartz, Sabrina Parraga, Olga Womer, Dawn Shafferman, Barb Rodruan, Krystle Nemeth, Jen Bushey, Cheryl Martin and Elijah Bernat.

    Approval of February Minutes-Motion to approve was made by Jen Bushey and second motion for approval was made by Sabrina Parraga.

    Teacher’s Report-Mrs. McMechen

    Mrs. McMechen said thank you for the book fair help. She heard positive feedback from the teachers. Ms. Carino is requesting a mini-grant for kindergarten. Ms. Carino would like $385 for two 45 minute programs for kids to learn about bugs. This would be for all the kindergarten classes. First motion to approve was made by Jen Bushey and 2nd motion for approval was made by Eli Bernat.

    Principal’s Report-Mrs. Nemeth

    Mrs. Nemeth said thank you for all the help with the book fair and MC reading night. Mrs. Nemeth also discussed that the district is putting a lot of thought into the safety of our students. At Doe Run, we have a new procedure that before you enter the building, you must ring the bell and state your name and why you are at the school. The purpose of this is to have multiple steps into the building and then once inside everyone has a badge. Local law enforcement helps us to shape our procedures and they are also constantly thinking about how we can help the kids. Erin Shelly asked a question about whether we would have a bag/coat check in the future, Mrs. Nemeth said this is something that has not been discussed at this time. Kerri Mateer asked if it would be possible to have a parent meeting for parents to discuss safety concerns for our children. Mrs. Nemeth said this is something she would consider doing before a PTO meeting and would possibly have Sue Senter come and talk to the parents. Sabrina Parraga asked about whether the glass was bullet proof. Mrs. Nemeth said that the office area has ballistic glass but she is not sure where and how much area it covers. Mrs. Nemeth will look into this and let us know. Eli Bernat asked if the school board would be willing to pay for extra measures to be taken to keep our kids safe. Kristen Haldeman stated that she was at the Board meeting and that the Board is discussing it and looking into what would be needed.

    Treasurer’s Report-Sabrina Parraga and Monica Stitzel

    Sabrina and Monica stated there is not too much to report. Teacher wish lists are coming in and we had a deposit for box tops.

    Old Business-Kristen Haldeman

    1. A) Kindergarten Reading Helpers-Right now we are waiting to hear back from the kindergarten teachers to see if they still want/need helpers going forward.
    2. B) Jump Rope for Heart-Mr. Fink wanted to thank all the parents that helped with snacks for Jump Rope for Heart.
    3. C) Science Night-This night was a success and everyone had fun. Thank you to Amy for organizing this on our side.
    4. D) MC Reads-The kids loved it and every child received a book. Thank you to Mrs. Troiano for organizing this.

    New Business-Kristen Haldeman

    1. A) Spring Book Fair-This event is finishing up this week. The book fair went better than expected and it was a great week. This week, each student will get a free book. The plan is to go around to the classrooms and give the students a book.
    2. B) Race for Education-Assembly for this event will be held on March 27th at 1:15pm. Toniel is looking at possibly having the popcorn donated for the Popcorn and Lemonade parties. Popcorn and Lemonade parties will be held on April 2nd to kick off race. Race packets will also be due back on April 2nd and then we will ask for mailer help for April 4th, 5th, 6th, 9th and 10th. Toniel has pencils and bracelets as prizes for the kids too.
    3. C) Spring Picture Day-The sign-up sheet went out for this event.
    4. D) Bingo-This will be held on March 22nd from 6-8pm at Doe Run. Stacy Hondru is heading up this event. Originally this event was scheduled to be with Burgard but the schools decided to do it by themselves.
    5. E) Spring Conference Meal-This will be happening March 27th-28th. Jen Bushey is organizing this again for us.
    6. F) Junior Achievement still needs two volunteers for Mrs. Hess and Mrs. Herzer. Junior Achievement gives you a kit and makes it easy. If anyone is interested, let Kristen know.
    7. G) Talent Show- This will be held on April 12th. Mrs. Troiano is organizing this event and is still deciding how it is going to look.
    8. H) Yearbook-Kristen is looking for someone to chair the yearbook, if you or anyone you know is interested, contact Kristen.
    9. I) Teacher Appreciation is the first week in May.
    10. J) Carnival-Mr. Paynter would like the schools to do 3 things together a year. These events will be Science Night, Movie Night and we are talking about doing Carnival together. If we do carnival together we are thinking about moving it to the grassy area near the pool so Burgard families could walk and join us. Due to scheduling conflicts, we are looking at moving carnival to May 18th or June 1st. Kristen will talk to Mr. Fink about basketball games and the unicycle riders to see if he would still want to do these activities at the Carnival.


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  • February 5th, 2018 Minutes

    Posted by Kelly Rohrer on 2/6/2018

    Meeting was called to order at 7pm.

    Attendance-Sabrina Parraga, Jen Bushey, Toniel Fetter, Sandy Brubaker, Amy Minnich, Kristen Haldeman, Kerri Mateer, Elizabeth Behney, Elizabeth Williams, Erin Shelly, Elijah Bernat, Cheryl Martin, Jen Fox and Art Paynter.

    Approval of December Minutes-Motion to approve was made by Jen Bushey and second motion for approval was made by Liz Behney.

    Teacher’s Report-Kristen Haldeman

    A mini grant request was submitted for the Daddy Daughter Dance for $300. This will be held at Doe Run on April 27th at 6pm. A committee is planning a DJ, decorations etc. Motion to approve was made by Kristen Haldeman and 2nd motion was made by Toniel Fetter. We also discussed whether to pick books by grade or class for the free book the PTO gives each child in the Spring. It was decided that we would have 5 books for each grade and the students could pick from those choices. We will set this up in the large group areas so that teachers can do this at their own leisure.

    Principal’s Report-Mr. Paynter

    Mr. Paynter thanked everyone for their help in making movie night successful. Mr. Paynter also shared with us that the Board has made changes to their Wellness Policy. This was something that had to happen because of our state funding. They are trying to limit outside food that comes into our school. Starting in March, children will no longer be allowed to bring in food items as birthday treats. Children are still allowed to bring in pencils, stickers, erasers etc. Under this new policy, we will be allowed to have 4 class parties a year and they will be able to be operated how we do now, getting donations from parents and having food sent in. Mr. Paynter wanted to know if we had any questions regarding this new policy before he sent it out to parents.

    Treasurer’s Report-Sabrina Parraga

    Teachers have been turning in their wish lists. Scholastic points we have can be turned into cash. Books for the One School, One Book were bought from a different party because they were cheaper, so we have scholastic points left that are expiring in April. Mrs. Troiano was given money for Family Reading Night. Mrs. Troiano wants to give each child a book at Family Reading Night. Box Tops, Giant and Stauffer Rewards are all going well. This year Room Parents are making baskets for the MCFEE Auction April 14th. The Auction this year will be held at MBIC and Sabrina encouraged everyone to attend if they can. There is also a website too if anyone is interested in learning more about MCFEE or the event. Discussion was brought up about having a committee to do the baskets moving forward as opposed to having room parents do them.

    Old Business-Kristen Haldeman

    1. A) Kindergarten Reading Helpers-This has been going well. We have had parents coming in to help and the teachers and students appreciate their help.
    2. B) Cars 3 Movie Night-Children had fun and enjoyed the movie and time with their friends. Some children left crying because they did not win the raffle, Kristen wanted to know if this was part of life or if we could do something different next year. We all decided that it was part of life and learning to be happy for your friends.

    New Business-Kristen Haldeman

    1. A) Jump Rope for Heart February 20-26th-Mr. Fink and Jen Fox will be coming up with a snack and helper schedule for when the kids are jumping.
    2. B) Science Night February 22nd-Amy Minnich said we are ready to go. Burgard is splitting the cost 50/50 with us. Dave Ludwig has agreed to take back any food we don’t use.
    3. C) Spring Book Fair February 26th-March 1st-If the weather is bad we will extend this event so that everyone can enjoy the book fair. In addition to the Family Reading Night, each class will have an opportunity to come down to the book fair with their class. We have decided to table Muffins with Moms and Doughnuts with Dads this year due to weather and parking issues. For next year we are looking at moving this event to the Spring.
    4. D) Family Reading Night February 27th-We will have parking attendants for Family Reading Night. We decided to slide some money over from Spring Book Fair to Family Reading Night. This was the same line item so more money is now going to Family Reading Night.
    5. E) Race Assembly-It was decided that the Race Assembly will be on March 26th. It will be a K-4 assembly. Mr. Paynter and Toniel were going to decide on a time for the assembly. Race is going to be held here at Doe Run this year. Ideas were brainstormed as how to get money in and how to reward children.
    6. F) Spring Picture Day-March 12th
    7. G) Bingo Night-March 22nd at Doe Run
    8. H) Spring Conference Meal March 27th-28th


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  • December 4th, 2017 Minutes

    Posted by Kelly Rohrer on 12/5/2017

    Meeting was called to order at 7:04pm. 

    Attendance:  Kristen Haldeman, Erin Shelly, Monica Stitzel, Sabrina Parraga, Susan McMechen, Krystle Nemeth, Jen Bushey…

    Approval of November Minutes:  Motion to approve was made by Jen Bushey and 2nd motion was made by Sabrina Parraga.

    Teacher’s Report: Conference meals were much appreciated!  Mrs. McMechen wondered what the attendees thought of the online sign-up for conferences and did anyone have suggestions.  All attendees thought the process went smoothly and the only suggest was to not schedule siblings back-to-back as it was too hard to get to the next conference on time.  Perhaps 15 minutes between would be a suggestion to parents for next year. 

    Mini Grant Request from 2nd grade in the amount of $400 for Continent Day activity.  The 2nd graders will participate in an afternoon of exploring the continents as a culmination to their map skills unit.  The students can bring an adult guest to help engage in interactive activities.  This activity serves 150 students and meets curriculum standard 7.3.2.A for social studies, CC.1.2.2.A & CC.1.2.2.: for ELA.  Motion to approve was made by Jen Bushey and 2nd motion was by Kristen Haldeman.  All attendees voted in favor of approving the mini grant. 

    It was suggested for Mrs. McMechen to send a reminder to teachers about availability of mini grants as this was the first request this school year and there’s a $3,000 available budget.  Also a reminder to teachers to utilize their Teacher Wish List allocations (full-time Doe Run teachers $150, part-time and support amounts vary). 

    Principal’s Report: Thank you again for the delicious food from conferences!  Kindergarten readers is going well and continues to have opportunities to sign-up.  Craft Day was a huge success and the overall effort was amazing.  The students had fun and talked about their crafts throughout the day.  All Pro Dads breakfast going on – attendance projected lower, perhaps parking is a factor?  Zulily pictures available for viewing and downloading.  The link was expired and updated for additional 30 days. 

    Treasurer’s Report:  Expenses in November included Fall Book fair supplies/prizes, Family Fun/Fitness night food and supplies, Summer Reading reward, and Teacher Wish Lists.  The deposit from Stiegel’s funds was deposited in the amount of $14,201.74 to Doe Run.  Box Tops are still going great (4,147).  Giant Rewards- Monica Stitzel created a step-by-step instructions for people having trouble signing-up for reward points. 

    Old Business:  Parent Teacher Conferences-totally run by food donations.  In fact, sign-ups fill up so quick there was some talk about asking families not to sign-up for multiple items.  The overall impression is that sign-up genius is a great success!  Moms in Prayer also helped by donating crockpot meals for conferences.  There was discussion about adding something creative during the day for teachers as a model after a Stiegel tradition.  They would have a retired teacher bring around a snack cart and other fun ideas to treat staff.

    Holiday Craft- Kristen Haldeman visited the Burgard Holiday Store to explore options for the future.  She said that gift items were $10 or less.  Doe Run’s holiday craft day was a success this year and attendees had a lot of positive compliments!  The attendees compliments how smoothly it ran even with double the amount of students at Doe Run this year.  Kristen Haldeman was thankful that parents really took ownership of leading crafts and finishing prepping the day of event.  Attendees were in favor of Craft Day continuing next year.  It was suggested that more prepping be done ahead of craft day as parents would be willing to help more, so it didn’t become too much for one person.  In the past the core team members worked as partners to generate craft ideas, purchase supplies and prep crafts for number of students assigned to that craft, while the chair-person established deadlines, organized demo day, created lists/labels, and helped as needed. On craft day many parents showed up to help students as needed.

    Kindergarten Reading Helpers- All went well in November.  Those who volunteered received email messages regarding expectation, time and teacher. 

    New Business:  Movie Night- The date has been changed to January 12, 2018 due to conflicts at the middle school.  This is a joint event with Burgard, which includes prize baskets and cookies and milk after the movie.  Kristen Haldeman was looking for someone to chair the event, and it was suggested to speak to Sue Worthing who worked the event last year and may know who’d be willing to chair.  There was discussion about movie ideas and need to pay for viewing license. 

    Upcoming Events: 

    A).  Science Night –February 22nd  (Chair-Amy Minnich)

    B).  Spring Book Fair – February 26- March 2nd (muffins/doughnuts-Pastries with Parents)- There was discussion regarding preserving this Stiegel morning event and the availability of parking in the morning.  Walking in the cold will be a challenge from BIC.  There were questions regarding the number for attendance and sending home papers for RSVP.  Also reminders that weather can interfere and cause delays/cancellations.  It was suggested that school Food Services be used for group events as the preparation is monitored.  It was noted that parent made snacks/birthday snacks will likely be discouraged as the push for use of school food services continues due to allergies.  Discussion tabled until Kristen Haldeman could speak with Stiegel representatives for ideas/suggestions regarding parking concerns.

    C). Read Across America and Family Reading Night –March 2nd

    Adjournment: at 8:04pm

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